When I couldn’t find anything that seemed to work for me I decided to go with a “hands-free” approach. My alarm will arm-home when everyone has been home for 15 minutes. It arms-away when everyone is gone. It disarms when someone gets home. If armed-home and an exterior door is opened with presence detected inside by that door it disarms. I haven’t had a mis-fire since I started it.
My wife likes AnyList so I use it too. If you’re looking for privacy-focused group lists I would suggest Home Assistant to-do lists (assuming you’re running Home Assistant already).